📋 Outreach Instructions Hub
All the step-by-step guides for sending letters, packages, flyers & invitations
💡 Pick the channel you want to use: Each card below opens a detailed step-by-step guide with copy-paste ready templates. All instructions are tailored to Sister Strong Collective and Kids Fun Fest Day.
⚡ The Big Picture
You have 3 main outreach toolkits — Donor Letters, Member Recruitment, and Volunteer Recruitment. Each contains pre-written templates. Use this hub to learn HOW to send them through Gmail, WhatsApp, SMS, and social media.
Need a template? → Visit a toolkit · Need to know HOW to send? → Pick a channel below
📤 Sending Channels
📧
Gmail
Send donor packages, donor letters, and formal outreach via Gmail.
- How to compose, attach PDF, send
- Recipient email addresses for officials
- Subject line templates (7 versions)
- Email body templates (formal/business/personal)
- BCC for bulk sends
- Follow-up & troubleshooting
📱
Send flyers, packages, and quick personal asks via WhatsApp.
- Send flyer (Photo vs Document)
- Send package PDF
- Post to Status (24-hour story)
- Group chat etiquette
- Broadcast lists (up to 256 contacts)
- Pre-written message templates
📝
Onboarding Packages
Email the Member & Volunteer fillable packages — the 30-second flow.
- Member onboarding (6 parts, 1 signature)
- Volunteer onboarding (6 parts + parent section)
- Fillable PDF + auto-download + Gmail compose
- WhatsApp short messages
- Troubleshooting tips
📤
Email Center
ALL emailable documents in one place — onboarding, donor, sponsor, vendor, flyers, legal.
- 17 documents organized by purpose
- Search bar across every doc
- One-click 📧 Gmail with pre-written subject + body
- One-click 📱 WhatsApp with short message
- Attachment auto-downloads
🎯 By Outreach Type
💛
Donor Outreach
Ask for donations for Kids Fun Fest Day.
- 13 letter templates (email, SMS, WhatsApp, ultra-short)
- 7 complete donation packages (PDF)
- Letters for officials (Mayor, Governor, Senators)
- Press release
- Thank-you letters
- Social media posts
👯
Member Recruitment
Invite women to join Sister Strong Collective.
- Email invitation
- WhatsApp invite
- Quick text message
- Refer-a-Sister (for current members)
- New member welcome
- Membership renewal reminder
🙋
Volunteer Recruitment
Build your event-day volunteer team for Kids Fun Fest Day.
- Volunteer recruitment email
- WhatsApp volunteer call
- Sign-up confirmation
- Day-of brief (3 days before)
- Post-event thank you
- Social media volunteer posts
